How can you manage your event budget? We are not financial advisors and don’t plan to advise you how to work your finances, but can offer some quick tips on how to put together your budget template to monitor your expenses and progress from a wedding planners perspective. Keep it relatively simple and easily accessible and it keeps your wedding organised, particularly if you have a shoestring budget.
We've written a similar article in more detail here.
Start with an Excel or Google Docs Spreadsheet document and add in:
· Who is responsible
· What is the task
· What is outstanding on the task
· Initial budget
· Revised budget based on actual quotes
· Final cost based on changes along the way
· What has been paid (deposit)
· What is outstanding (balance)
· Company name
· Company contact details
· Delivery date and details
· Additional comments and housekeeping
· Use colour coding to highlight outstanding and completed items
A COMPLETE MANAGEMENT TOOL
Manage your various items you want for your wedding under header categories such as ‘stationery’ or ‘ceremony’. This will help structure your wedding costs and see the bigger picture of the day.
It is also really important that you have a comments section because it will allow you to:
Make notes on the people you will deal with
Set follow up reminders
Set confirmation dates
Document payment methods
Add in further item details
This is not just a budget tool but it is a management tool that you can use to prioritise and record completed items, changes in numbers, additional task and budget changes, etc. By the time your wedding is almost planned it should all be greened out and only red outstanding tasks should be seen, such as “still to pay photographer”.
· Determine your goal and budget
· Add in any contributions from family members (known only)
· Leave 10-15% on top for contingencies
· List all the wedding essentials
· Start sourcing quotes
· Determine how many people you can afford
· Record each quote
· Track payments as they happen
· Discuss the progress or changes in the budget weekly
· Speak to a financial expert
· Clear communication + budget management = success
As a rule of thumb, suppliers will either require payment up front or 50% deposit on booking and 50% final payment within the month before your wedding. Use your budget chart to highlight due dates, what has been paid and outstanding amounts.