Your wedding timeline is the plan you put in place to keep you on track during your wedding planning process. We call this “4 phase timeline” and follow the method of many great wedding planners: the ideas phase, the decision phase, the details and the event phase.
Up to 12 Months Before Your Wedding
- How: Religious or civil ceremony?
- Where: Where do you want to get married?
- When: What time of year/date?
- Who: Who will you invite?
- Budget: How much can you afford
- Inspiration, mind maps & storyboards
- Research and interview suppliers
- Book your venue
- Book your ceremony venue
- Pick your gown
- Pick your bridal party, speakers and MC
- Hire help (planner/coach)
Put together your budget template, your mind maps, gathering inspiration and build your storyboards. It is also the phase where you should lock in your date and venues. You’ll need to start contacting, interviewing and booking in your suppliers. Look for the perfect dress as gowns can take over 6 months to order, invite your bridesmaids, pick an MC and start laying out the design of your invitations. We recommend of course you get help.
6 Months To Go
- Secure all suppliers
- Finalise key decisions, such as theme, style, dress code, floor plan
- Set up supplier drop-boxes
- Find bridesmaids dresses
- Buy your shoes and accessories
- Start dance lessons
- Send out Save The Dates
- Finalise Invitation text
- Reserve accommodation for guests
- Take out wedding insurance
- Register gift list
- Start your run sheets
In this phase you want to make sure that you have booked and confirmed all your suppliers. Another tool is to set up supplier folders and share all your information with them in their own folder. It is also the time to start your run sheets and documenting the bump in times of all your suppliers. We can help you with this as part of our coaching service.
Start looking for your bridesmaid’s dresses and buy your bridal shoes and accessories as you’ll need these for your dress fittings. Some designers will not even fit your dress if you haven’t brought your actual wedding shoes with you. And, if you can, try to do some dance lessons for your first dance.
Post your Save The Dates; finalise your invitation text (times, dates, locations, activities); and make all key decisions around themes, style and dress code.
Purchase some wedding insurance to cover you in case, for example, your supplier goes bust or something gets broken on the wedding day. Reserve accommodation for your guests and start your gift registry.
4 Months To Go
- Send out invitations
- Manage your RSVPs
- Confirm any activities
- Finer details with suppliers (e.g. flower style, music selection, menu)
- Confirm your contingency plans
- Finalise any DIY work (e.g. gifts)
- Groomsmen suits
- Dress fittings
- Bridesmaid fitting
- Hair and make-up trial
- Meet with your Master of Ceremonies
- Purchase your rings
- Finalise your ceremony order and book rehearsal
- If marrying abroad, finalise the paperwork
- Book honeymoon
- Organise passport
- Hens/Bucks party
Send out your invitations; manage RSVPs; and book all the activities around and during the wedding. You will need to confirm all the finer details with your suppliers (design, styling, menu, finishing touches); plan how they will coordinate together on your run sheet; finish off any DIY work; and put together all the contingency plans surrounding the event.
Meet with your MC and speakers and discuss with them what you need them to do. Give them ample time to prepare the day, but advise them that your run sheet/schedule will be finalised in the week before the wedding so there may be changes.
Organise the groomsmen suits. Have them made, hire them or purchase off the rack. It is really important this gets organised as you may need to allow the tailors to do their work and then schedule in fittings closer to the wedding.
Have your hair / make-up trial and dress fittings. Book any final beauty appointments, such as hair colour, spray tan, or eyelashes. We don’t recommend doing any skin peels or radical treatments a week up to your wedding.
Meet with your celebrant/minister to sign all the legal documentation. You can’t get married without it and need to have lodged it in person at least 1 month before your wedding. You’ll also need to do an interview. You’ll want to start practicing your vowels, order your wedding bands and finalise your ceremony order.
Ask your Best Man / Maid of Honour to organise your hens/bucks party and host them at least 3-4 weeks before the wedding. We do not advise you have it any closer!
Finally book your honeymoon and check your passport. We strongly recommend you use a travel agent (here's our resident agent and his tips on what a honeymoon could cost you), as you’ll have enough to go through without booking a honeymoon on your own.
The Week Preceding The Wedding
- Reconfirm all suppliers
- Finalise your runsheet
- Finalise your storyboards
- Distribute material to your suppliers / bridal party
- Confirm final guest numbers
- Collect your rings
- Collect outfits/gown
- Last minute beauty
- Ceremony rehearsal
- Pack for your honeymoon
- Advise family/friends on any special instructions
You’ll need to reconfirm your guest numbers with the venue, any stationery companies, hire companies, catering or insurance. Send out a final copy of your storyboard, run sheet, floor plans and any other details you may like to remind your suppliers of. Try not to overload them with too many last minute changes.
It is also the time for final fittings, collecting outfits, rings and last minute preparation. Have your wedding rehearsal, pack for your honeymoon, and get excited for the biggest event you’ll probably ever plan!